A Courtesy Affiliate is neither a student nor an employee but is affiliated with ASU in order to receive one or more services.  Some examples of Courtesy Affiliates include Arizona Board of Regents, Consultants, Adjunct Faculty, University Vendors, Retired Faculty or Staff, and Future Hires (Early on Board Access).  The links below will provide information on how to process Courtesy Affiliates.

Courtesy Affiliate Training Guide - provides step-by-step instructions on how to process Courtesy Affiliates

Video Demos on How to Add Sub-Affiliations

Add New Sub Affiliation (4:46)

Add New Sub Affiliation in the Same Department (2:29)

Add New Sub Affiliation in a Different Department (2:11)

Modify an Existing Sub Affiliation (1:58)

Inactivate an Existing Sub Affiliation (1:12)

Reactivate an Existing Sub Affiliation (1:49)

Required Training

You must attend in person training before access will be granted to the Add/Update Courtesy Affiliate role. To enroll in a training session navigate to the Distance Learning Technology workshop registration web at  http://dlt.asu.edu/workshop/index.cfm?Sponsor=7&Campus=all  and search for the course “Creating Courtesy Affiliates.”

Required Roles

You must have this role to access this feature: Add/Update Courtesy Affiliate.

After you have attended training, navigate to https://www.asu.edu/go/oasis/AddSecurityRequest/ to request access.

In the purpose of the request please indicate which Courtesy Affiliate types you will be entering.  It is important to be as specific as possible for row security set up. 

Request Role:  Add/Update Courtesy Affiliate, which is located in the Student and Administration (SA) - Campus Community (CC) section of the Security Request page.

Navigation in PeopleSoft

Once you are logged into PeopleSoft, follow this navigation to:

Search for a person: Campus Community > Search/Match

Add or update a person: Campus Community > Add/Update a Person

Add or update sub-affiliations: ASU Customizations > ASU Campus Community > ASU Affiliation > Person Affiliation   

Additional References

Courtesy Affiliate Processor List - Google doc that contains a listing of all of the Courtesy Affiliate processors for ASU. You will need to login using your ASURITE ID and password.

Process Flow Access for New Hires -  Depicts process flow for the entire on boarding process for new hires.

Reporting on Courtesy Affiliate Data via myReports- General instructions on using myReports to track Courtesy Affiliate Data.

Email CampusCommunity@asu.edu for assistance.